Pub. 1 2011 Issue 4

20 AUTOMOBILE DEALER NEWS ILLINOIS www.illinoisdealers.com DAILY Oil cans and rag bins- empty oily rags from self-closing, vented safety cans and rag bins. Cartridge respirators- maintain a daily log, including hourly usage for individual cartridges. Forklift inspections- including tire condition, head/tail lights, warning lights, fluid levels/ battery, battery plug condition, battery indicator, seatbelts, forks, mirrors, overhead guard, other gauges, fluid leaks, horn, steering, service breaks, hydraulic controls, hose reel, engine, mast, attachment. WEEKLY Hazardous waste containers- Make sure the area is maintained, and containers are in good condition. Plumbed eyewash stations- flush weekly, check for dust caps, proper signage and sufficient flow. MONTHLY Emergency lighting (short test)- make sure all exit signs (aka luminaries) are present and clean. Activate the system long enough to test each exit sign. Document defects and corrective actions. Check each exit sign for functional back-up system. If necessary, replace back-up power sources (battery packs). Above Ground Storage Tank- Make sure monthly inspections are conducted as required by SPCC regulations. First Aid Kits- Check the contents and make sure supplies are accounted for, and at the correct level. Make sure first aid kits are properly mounted and accessible. Sign and date inspection card. Elevators with a phone or fire department call button- The requirement does not specify who is to perform the operation- maintainence company, elevator inspector, equipment owner or lessee- only that it is performed and that a written record of findings is kept on premises. Periodically, circuts and relays should be checked. Eyewash stations- Check signage, make sure area is clear and the station is accessible at all times. It should be clean and ready for an emergency. Check portable stations for fluid expiration dates. Sign and date the inspection card. Fire extinguishers- needle should be in the green, inspect for signs of damage or use. Make sure extinguisher signs are present and extinguisher is properly mounted. Lifts- perform leak test: check for functionality, oil level and leaks in rolling bridge, wheel free, valves and hoses. Check moving parts for excess play, wear lubrication, and grease. Test switches and terminals to make sure the electrical components are in good shape. Check for overall condition including rust, damage wear, and alignment. Make sure decking and covers are secure, check anchor bolts, and all safety features for functionality. SEMI-ANNUALLY Dry chemical fire suppressant systems need to be inspected and recertified by a certified fire protection technician. Keep documentation of inspections along with test results, system modifications, and maintenance records on premise. Periodically (in various OSHA clarifications, the definition of periodically seems to mean a frequency somewhere between semi-annually and every 3 years) Waste tank storage areas- inspection requirements vary according to local, state and federal requirements. New product tanks- need to be periodically inspected according to local, state and federal requirements. Air monitoring- periodically record data from instruments, check instruments for functionality and cleanliness. Facility evacuation maps- periodically updated in all employee viewing areas such as bulletin boards and break rooms. ANNUALLY Elevator inspected by certified professional- keep documentation of inspections along with test results, system modifications, and maintenance records on premise. Water fire suppression systems need to be inspected and recertified by a certified fire protection technician. Keep documentation of inspections along with test results, system modifications, and maintenance records on premise. Written hazard communication program- update annually. Ventilation system- a HVAC inspection is required annually in most areas, although frequency requirements may vary by location. Keep records on premise along with copies of your subcontractor’s certificates. Emergency lighting (Long test)- Using the test key, activate the system for 1 to 3 hours. Charging arrangements for internal lighting and exit signs should be functioning according to manufacturer’s specifications. Any units that drain-down during the three hours are non-compliant. AS NEEDED PPE should be inspected before each use, and replaced as needed. Respirator Change-out needs to be documented as it occurs. KPA Checklist: Facility Inspection Items Organized by Frequency BY PETER ZAIDEL Should the eyewash stations be tested once a week, or once a month? How often should the waste tank storage area be inspected? This helpful checklist of inspection items organized by recommended frequency will help with prioritization, and keeps inspections on sched- ule. All inspections should be documented as they occur, including dates, signatures, and relevant notes. Inspection logs should be kept up-to-date and in a readily accessible location. This list is limited to physical inspection items. Dealerships have many more scheduled responsibilities in addition to this list, such as training renewals, permit applications, insurance documentation, general paperwork, waste collections, and document retention requirements. Depending on your facility’s size, kinds of services that you offer, and your location, there may be other facility inspection items that are part of your dealership’s safety responsibilities. You should talk to your KPA safety engineer to find out more about requirements specific to your state or local area. For more information on KPA services, please contact Sean Brown at sbrown@kpaonline.com or (303) 335-6637.